Banking > Entering transactions in the Bank Register window
You can enter the following transactions in the Bank Register window: cheques, deposits, payments to suppliers, payments to employees, payments from customers, sales and purchases.
The main advantages of using the Bank Register window instead of using transaction windows such as Spend Money, are speed and convenience. For example, you can record a customer payment, pay a bill and then write a cheque without having to open multiple windows and switch between them. As transactions can be recorded with minimum detail, you save time when entering a batch of transactions.
You can also use the Bank Register window to import your bank and credit card statements. If a statement contains any transactions that you have not entered, you can add them quickly in the Bank Register window. For more information, see Importing statements.
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In the Account field, type or select the bank or credit card account that will be used for this transaction.
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In the lower part of the window, select the type of transaction from the Type list.
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If you select Pay Purchase, Spend Money or Enter Purchase from the Type list, enter a cheque number (or other transaction reference) in the Cheque No field.
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If you select Receive Payment, Receive Money or Enter Sale from the Type list, enter a transaction reference in the ID No field.
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In the Date field, type or select the date of the transaction.
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In the Card field, type or select the card for this transaction.
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In the Amount field, type the total amount of the transaction, including GST.
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If you want to allocate the amount to only one account, type the account number in the Account field.
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If you want to allocate the amount to more than one account, click Split. The corresponding transaction window will appear, and you can then allocate the amount to multiple accounts of your choice.
You can also use the Split button to:
If the transaction type is Enter Sale or Enter Purchase, the Split button is not available. To open the transaction window, you will need to record the transaction, then click the zoom arrow (
) next to the transaction in the Bank Register window.
) next to the transaction in the Bank Register window.|
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If you are entering a sale or purchase, select the appropriate GST code in the GST field.
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[Optional] Assign the payment to a job by entering the job code in the Job field. This is not available for Pay Bills and Receive Payment transactions.
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If you want to record the purpose of the transaction, type a description in the Memo field.
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[Optional] If you use categories and want to assign the transaction to a category, select a category from the Category list. This is not available for Pay Bills and Receive Payment transactions.
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If you want to store the transaction as a recurring transaction, click Save as Recurring. In the Edit Recurring Schedule window, enter the necessary information and click Save. (This option is available only for Spend Money and Receive Money transactions.) For more information, see Recurring transactions.
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Click Record.
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