Financial control
>
Tracking financial information
> Departments
Departments
The Departmental Accounting feature gives you the ability to track financial profitability within your business by department. You can now assign a single department or multiple departments per transaction.
A new preference has been added to the System Preferences enabling you to turn on the feature. Once the feature is activated, Departments can be allocated to the following transaction types:
▪
Record Journal Entries
▪
Spend Money
▪
Receive Money
▪
Enter Sales
▪
Receive Escrow/Trust
▪
Spend Escrow/Trust
▪
Enter Purchases
▪
Enter Activity Slips
You can also assign a department to all cards in the card details section. This will give you the abililty to keepseperate lists of cards by departments while keeping all cards part of the same larger list.
To enable allocation of departments
1
Go to the
Setup
menu and choose
Preferences
.
2
Click the
System
tab.
3
Select
I Use Departments; if Departments Are Not Assigned to All P&L Accounts Don’t Warn/Warn [System-Wide]
.
note :
Turning off department tracking deletes all departments and all related information
If you choose to turn off department tracking, any departments you have created and their transaction history will be deleted from your company file. You should make a backup of your company file before you take this step so that you can access this information if required.
To create a department
1
Go to the
Lists
menu and choose
Departments
. The
Department List
window appears.
2
Click
New
. The
Department Information
window appears.
3
In the Department ID field, enter up to a 5 alpha-numeric characters used to identify the department then press
tab
.
4
In the Department Name field, enter the name of the department.
5
If you want to enter a description of the department or notes related to the department you can enter up to 1000 characters in the Description field.
6
Click
OK
.
To assign a department to a card
1
Go to the Card File command centre and select Card List. The
Card List
window appears.
2
Select a card and click
Edit
. The
Card Information
window appears.
3
Click the
Card Details
tab.
4
Enter the Department ID in the Department field then
tab.
5
Click
OK
.
Related topics
▪
Tracking financial information
▪
Accounts
▪
Categories
▪
Jobs
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