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Billing for time > Setting time billing preferences
Special billing units
Special billing units is a useful feature for organisations that need to track billable time in units of 1, 6, 10, 12, 15 or 30 minutes. The unit of time you specify here will be the default billing unit when you create hourly activity slips. For example, you can specify six-minute time billing units, where an hour would be 10 billing units of time. Any activity slips you have already created will be updated to use the special billing unit of time.
Rounding time in time billing
Time billing allows you to set a preference for how you want units of time to be rounded when you use the timer.
Choose to round up to next, down to previous or to nearest. For example, if you have chosen up to next and are using 30-minute billing units, 10 minutes would be rounded up to 30 minutes on an activity slip. As another example, if you have chosen to nearest and are using 30 minute billing units, 15 minutes would be rounded up to 30 minutes on an activity slip.
If you are not using a special billing unit of time—that is, you are billing in hours—you can specify the rounding increment. For example, if you want to round the actual time you clock using the timer up to the next minute, choose up to next and type 1 in the Minute Increment field. That way, if you clock 21 minutes and 32 seconds of an activity, 22 minutes will be entered automatically in the Units field.
Note that if you have specified a special time billing unit and a rounding rule, the Minute Increment field here is redundant and therefore not displayed.
Including items on time billing invoices
If you select the I Include Items on Time Billing Invoices option in the Preferences window, you can include items on your time billing invoice and charge your customers for both activities and items on a single invoice. If this preference is marked, the selection list that appears when entering a time billing invoice includes both your activities and items.
Note that only items for which you have selected the I Sell This Item option in the Item Information window can be included on a time billing invoice.
To set time billing preferences
1
Go to the Setup menu and choose Preferences. The Preferences window appears.
2
Click the System tab.
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