Help Centre

Backing up your company file
To make a backup of your company file
The Back Up command creates a backup of the company file you are currently using and compresses it to a smaller, more manageable size.
If there are multiple users accessing a company file on a host computer, always back up on the host, especially if you are doing a full backup that includes custom forms, and letter and spreadsheet templates.
1
Go to the File menu and choose Back Up. A backup window appears.
When you installed your software, special software needed for the backup process was also installed. If a message appears when you try to use the Backup command, this software may have been removed from the location where it needs to exist. You may need to re-install your AccountRight software to use this feature. Alternatively, you may contact MYOB Support for help.
To check for errors, click Check Company File for errors.
To prevent error checking, click Do not check Company File for errors.
We recommend checking for errors so that if you need to revert to a backup, data integrity is ensured.
4
Click Continue.
5
If you selected the Do not check Company File for errors option, the Back Up window appears. Go to step 7.
6
If you selected the Check Company File for errors option, note that this verification process may take several minutes.
When the verification process has finished, click OK in the window that appears. (Note that this window appears whether or not errors have been found in the company file.)
The Back Up window appears.
MYOmmdd.zip
mmdd is the month and day from your computer’s clock
Note that you need to name all your backups with enough information to tell you when they are from and where you were up to in data entry—for example, ‘Wednesday, 16.12.09’ or ‘Backup as of 16.12.09’.
9
Click Save. The backup process begins.
10
If you are storing the backup file on a removable storage device, label all your backups with enough information to tell you when they were done and where you were up to in data entry—for example, ‘Friday 4/5/08’ or ‘Backup as of 4/5/08’.

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