NOTE: Supplemental fields from the Card Information window and Supplemental fields from the Company Information window can also be used on this form.
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The amount entered on the transaction. Amounts up to and including 99,999.99 are printed in words; larger amounts are printed in numeric form.
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The sixth digit to the left of the decimal point in the cheque amount.
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The third digit to the left of the decimal point in the cheque amount.
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The fifth digit to the left of the decimal point in the cheque amount.
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The second digit to the left of the decimal point in the cheque amount.
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The fourth digit to the left of the decimal point in the cheque amount.
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The first digit to the left of the decimal point in the cheque amount.
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Supplemental fields from the Company Information window can also be used on this form.
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Cheque Amount
|
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Cheque Number
|
Cheque number entered on the transaction
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NOTES: If you choose the Laser Cheque form, these fields appear twice — once for each stub.
Supplemental fields from the Company Information window can also be used to customise this form.
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Invoice Debit Memos With Label
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Invoice Discounts With Label
|
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Purchase No.
|
The entry in the Purchase No. field on the bill
|
Purchase No. With Label
|
The entry in the Purchase No. field on the bill with the label “Purchase”.
|
The entry in the Supplier Inv No. field on the bill
|
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The entry in the Supplier Inv No. field on the bill with the label “Invoice #”
|
NOTE: Supplemental fields from the Card Information window and Supplemental fields from the Company Information window are also available to customise this form.
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Amount + GST
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The amount of the line item plus the amount of GST for the line item
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Amount of the sale including GST and freight charges minus any payments that may have been applied, that is, the amount that appears in the Balance Due field of the sale.
When the preference I include Items on Time Billing Invoices is marked, freight can be included on the Time Billing invoice layout, and the data in this field will include any freight charges entered.
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Description/Backordered Label
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The freight amount entered on the sale. When the preference I include Items on Time Billing Invoices is marked, this field appears on the Time Billing invoice layout.
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GST Registration No.
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The total amount of GST charged for line items and freight on the sale
|
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The total amount of GST charged for line items and freight on the sale
|
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The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
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Activity number from the Activity Information window — Profile view or the Item number from the Item Information window — Profile view. When the preference I include Items on Time Billing Invoices is marked, item numbers can appear in this field.
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The amount of the sale including GST and freight charges (but not including any payments that may have been applied). Amounts up to and including 99,999.99 are printed in words; larger amounts are printed in numeric form.
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The payment method selected when entering a payment for the sale. This field won’t print if more than one payment has been applied to the sale.
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The shipping method entered on the transaction. When the preference I include Items on Time Billing Invoices is marked, this field can appear on the Time Billing invoice layout.
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The shipping address entered on the transaction. When the preference I include Items on Time Billing Invoices is marked, this field can appear on the Time Billing invoice layout.
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Subtotal + GST
|
Includes the subtotal amount plus the GST on the subtotal
|
The total of the line item amounts on the sale — no GST included
|
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The total of the line items plus GST and freight charges. (Doesn’t reflect any payments that may have been applied.) When the preference I include Items on Time Billing Invoices is marked, freight can be entered on the Time Billing invoice layout, and this total will include any freight charges entered.
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NOTE: Supplemental fields from the Card Information window and Supplemental fields from the Company Information window are also available to customise this form.
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NOTE: Supplemental fields from the Card Information window and Supplemental fields from the Company Information window are also available to customise this form.
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The entry in the Customer PO No. field on the transaction
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NOTE: Supplemental fields from the Card Information window and Supplemental fields from the Company Information window are also available to customise this form.
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The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
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NOTE: Supplemental fields from the Card Information window and Supplemental fields from the Company Information window are also available to customise this form.
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The entry in the Customer PO No. field on the transaction
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The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
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NOTE: More data fields are available to customise this form:
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The name of the account selected in the transaction window (Pay Bills, Spend Money or Credit Refund)
|
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The number of the account selected in the transaction window (Pay Bills, Spend Money or Credit Refund)
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|
NOTE: More data fields are available to customise this form:
· Supplemental fields from the Company Information window |
|
The name of the account selected in the transaction window (Pay Bills, Spend Money or Credit Refund)
|
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The number of the account selected in the transaction window (Pay Bills, Spend Money or Credit Refund)
|
|
NOTE: More data fields are available to customise this form:
|
|
The name of the account selected in the transaction window (Pay Bills, Spend Money or Credit Refund)
|
|
The number of the account selected in the transaction window (Pay Bills, Spend Money or Credit Refund)
|
|
NOTE: Supplemental fields from the Card Information window and Supplemental fields from the Company Information window are also available to customise this form.
|
|
None. The basic form layout provides only a text title here, allowing you to present this portion of the statement to your customer as a remittance stub. Your customer may enter a remittance amount on the horizontal line below this text.
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The entry in this field depends on your selections for Ageing in the Reports & Forms view of the Preferences window.
If you selected Daily Ageing, a number of days is displayed. The field displays the greatest number of days an invoice can be overdue for the 1st Period. For example, if “30 Days” is the entry in the Period 1 field, this entry is the title for amounts that are overdue 1 to 30 days. (Overdue amounts appear in the Period 1 data field.)
If you selected Monthly Ageing and Identify by Month Names, the name of the month previous to the current month is displayed; this entry represents the month in which the invoice became overdue.
If you selected Monthly Ageing and Identify by Month Numbers, the entry is 1 Month; this entry is the title for how many months the invoice is overdue.
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|
The entry in this field depends on your selections for Ageing in the Reports & Forms view of the Preferences window.
If you selected Daily Ageing, a number of days is displayed. The field displays the greatest number of days an invoice can be overdue for the 2nd Period. For example, if “60 Days” is the entry in the Period 2 field, the entry is the title for amounts that are 31 to 60 days overdue. (Overdue amounts appear in the Period 2 data field.)
If you selected Monthly Ageing and Identify by Month Names, the name of the month that is two months previous to the current month is displayed; the entry represents the month in which the invoice became overdue.
If you selected Monthly Ageing and Identify by Month Numbers, the entry is 2 Months; this entry is the title for how many months the invoice is overdue.
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The entry in this field depends on your selections for Ageing in the Reports & Forms view of the Preferences window.
If you selected Daily Ageing, a number of days is displayed. The field displays the greatest number of days an invoice can be overdue for the 3rd Period. For example, if “60+ Days” is the entry in the Period 3 field, the entry is the title for amounts that are overdue more than 60 days. (Overdue amounts appear in the Period 3 data field.)
If you selected Monthly Ageing and Identify by Month Names, the name of the month that is three months previous to the current month is displayed; the entry represents the period in which the invoice became overdue.
If you selected Monthly Ageing and Identify by Month Numbers, the entry is 2+Months; this entry is the title for how many months the invoice is overdue.
|
|
Amount of the sale including GST and freight charges minus any payments that may have been applied. This is the amount that appears in the Balance Due field of the sale.
|
|
The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
|
|
The symbol for the currency entered in the Company Information window — Profile view — for the customer. (To view the currency symbol that will appear, see the Currency Information window.)
|
|
The date shown in your system; the date the statement is printed and on which any finance charges will be applied to an outstanding balance.
|
|
The total of the balance due amounts that isn’t past the payment due date. The amount is calculated using the terms that appear in the Terms field of each invoice.
|
|
The amount due each invoice, exclusive of any finance charges. Finance charges are added to the amount due only if you’ve marked “Add Finance Charges to Amount Due” in the Advanced Filters window.
|
|
The total amount due on the open invoices, minus any finance charges. Finance charges are added to the amount due only if you’ve marked “Add Finance Charges to Amount Due” in the Advanced Filters window.
|
|
The total amount of GST charged for line items and freight on the sale
|
|
Includes the subtotal amount plus the GST on the subtotal
|
|
The total amount due on the open invoices, including the amount of any applicable taxes. Finance charges are added to the amount due only if you’ve marked “Add Finance Charges to Amount Due” in the Advanced Filters window.
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|
Payments—Credits Applied
|
|
Payments—Discounts Applied
|
|
Payments—Received Payments
|
|
The total amount overdue in the 1st Ageing Period. This amount is calculated using the terms that appear in the Terms field of each invoice. (For information about the 1st Ageing Period, see that field’s information in this table.)
|
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The total amount overdue in the 2nd Ageing Period. This amount is calculated using the terms that appear in the Terms field of each invoice. (For information about the 2nd Ageing Period, see that field’s information in this table.)
|
|
The total amount overdue in the 3rd Ageing Period. This amount is calculated using the terms that appear in the Terms field of each invoice. (For information about the 3rd Ageing Period, see that field’s information in this table.)
|
|
Tax Invoice No.
|
|
NOTE: Supplemental fields from the Card Information window and Supplemental fields from the Company Information window are also available to customise this form.
|
|
None. The basic form layout provides only a text title here, allowing you to present this portion of the statement to your customer as a remittance stub. Your customer may enter a remittance amount on the horizontal line below this text.
|
|
The entry in this field depends on your selections for Ageing in the Reports & Forms view of the Preferences window.
If you selected Daily Ageing, a number of days is displayed. The field displays the greatest number of days that an invoice can be overdue for the 1st Period. For example, if “30 Days” is the entry in the Period 1 field, the entry is the label for amounts that are overdue 1 to 30 days. (Overdue amounts appear in the Period 1 data field.)
If you selected Monthly Ageing and Identify by Month Names, the name of the month previous to the current month is displayed; the entry represents the month in which the invoice became overdue.
If you selected Monthly Ageing and Identify by Month Numbers, the entry is 1 Month; this entry is the label for how many months the invoice is overdue.
|
|
The entry in this field depends on your selections for Ageing in the Reports & Forms view of the Preferences window.
If you selected Daily Ageing, a number of days is displayed. The field displays the greatest number of days an invoice can be overdue for the 2nd Period. For example, if “60 Days” is the entry in the Period 2 field, the entry is the label for amounts that are overdue 31 to 60 days. (Overdue amounts appear in the Period 2 data field.)
If you selected Monthly Ageing and Identify by Month Names, the name of the month that is two months previous to the current month is displayed; this entry represents the month in which the invoice became overdue.
If you selected Monthly Ageing and Identify by Month Numbers, the entry is 2 Months; this entry is the label for how many months the invoice is overdue.
|
|
The entry in this field depends on your selections for Ageing in the Reports & Forms view of the Preferences window.
If you selected Daily Ageing, a number of days is displayed. The field displays the greatest number of days an invoice can be overdue for the 3rd Period. For example, if “60+ Days” is the entry in the Period 3 field, the entry is the label for amounts that are overdue more than 60 days. (Overdue amounts appear in the Period 3 data field.)
If you selected Monthly Ageing and Identify by Month Names, the name of the month that is three months previous to the current month is displayed; this entry represents the period in which the invoice became overdue.
If you selected Monthly Ageing and Identify by Month Numbers, the entry is 2+Months; this entry is the label for how many months the invoice is overdue.
|
|
Amount of the sale including GST minus any payments that may have been applied. This is the amount that appears in the Balance Due field of the sale.
|
|
Amount of the sale including GST and freight charges minus any payments that have been applied. This is the amount that appears in the Balance Due field of each sale.
|
|
The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
|
|
The symbol of the currency entered in the Company Information window — Profile view for this customer. (To view the currency symbol that will appear, see the Currency Information window for that currency.)
|
|
The total balance due that isn’t past the payment due date. The amount is calculated using the terms that appear in the Terms field of each invoice.
|
|
Cust PO No.
|
The entry in the Customer PO No. field on the transaction
|
The amount due on each invoice, exclusive of any finance charges. Finance charges are added to the amount due only if you’ve marked “Add Finance Charges to Amount Due” in the Advanced Filters window.
|
|
The total amount due on the open invoices, minus any finance charges. Finance charges are added to the amount due only if you’ve marked “Add Finance Charges to Amount Due” in the Advanced Filters window.
|
|
The total amount of GST charged for line items and freight on the sale
|
|
Includes the subtotal amount plus the GST on the subtotal
|
|
The total amount due on the open invoices, including the amount of any applicable tax. Finance charges are added to the amount due only if you’ve marked “Add Finance Charges to Amount Due” in the Advanced Filters window.
|
|
The total amount overdue in the 1st Ageing Period. This amount is calculated using the terms that appear in the Terms field of each invoice. (For information about the 1st Ageing Period, see that field’s information in this table.)
|
|
The total amount overdue in the 2nd Ageing Period. This amount is calculated using the terms that appear in the Terms field of each invoice. (For information about the 2nd Ageing Period, see that field’s information in this table.)
|
|
The total amount overdue in the 3rd Ageing Period. This amount is calculated using the terms that appear in the Terms field of each invoice. (For information about the 3rd Ageing Period, see that field’s information in this table.)
|
|
The date shown in your AccountRight; this is the date on which finance charges (if any) are applied to any outstanding balance
|
|
NOTE: Supplemental fields from the Card Information window are also available to customise this form.
|
|
The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
|
|
NOTE: Supplemental fields from the Card Information window and Supplemental fields from the Company Information window are also available to customise this form.
|
|
Amount of purchase including GST and freight charges minus any payments that may have been applied. This is the amount that appears in the Balance Due field of the purchase.
|
|
Ex Subtotal + Freight
|
The GST-exclusive subtotal amount for each item, including freight charges
|
The freight amount entered on the transaction
|
|
Includes the freight amount plus the GST on the freight
|
|
Includes the freight amount plus the GST on the freight
|
|
The total amount of GST charged for line items and freight on the sale
|
|
GST Registration No.
|
|
The total amount of GST charged for line items and freight on the sale
|
|
The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
|
|
The amount of the purchase including GST and freight charges (but not including any payments that may have been applied). Amounts up to and including 99,999.99 are printed in words; larger amounts are printed in numeric form.
|
|
Purchase Type
|
The type of the purchase at the time it is printed — Bill, Order or Quote
|
The total of the line item amounts on the purchase (no GST included)
|
|
Subtotal + GST
|
Includes the subtotal amount plus the GST on the subtotal
|
Supp Inv No.
|
The entry in the Supplier Inv No. field on the transaction
|
The total of the line items plus GST and freight charges. Doesn’t reflect any payments that may have been applied.
|
NOTE: More data fields are available to customise this form:
|
|
Amount of the purchase including GST and freight charges minus any payments that may have been applied. This is the amount that appears in the Balance Due field of the purchase.
|
|
Cust PO No.
|
The entry in the Customer PO No. field on the transaction
|
Description/Backordered Label
|
The description of each line item entered on the transaction. The text “Backordered” appears above the line items that are entered in the Backorder column.
|
Ex Subtotal + Freight
|
The GST-exclusive subtotal amount for each item, including freight charges
|
Includes the freight amount plus the GST on the freight
|
|
The total amount of GST charged for line items and freight on the sale
|
|
GST Code w/o Import (Consolidated)
|
|
GST Registration No.
|
|
The total amount of GST charged for line items and freight on the sale
|
|
The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
|
|
The number of the item entered on the purchase, which is the number for the item entered in the Item Information window
|
|
The amount of the purchase including GST and freight charges (but not including any payments that may have been applied). Amounts up to and including 99,999.99; for larger amounts, the amount will print in numeric form.
|
|
Purchase Type
|
The type of the purchase at the time it is printed — Bill, Order or Quote
|
The total of the line item amounts on the purchase (no GST included)
|
|
Subtotal + GST
|
Includes the subtotal amount plus the GST on the subtotal
|
Suppl Inv No.
|
The entry in the Supplier Inv No. field on the transaction
|
Supplier’s Item No.
|
The number entered in the Supplier Item Number field found in the Buying Details view of the Item Information window
|
GST Code—Freight
|
|
The total of the line items plus GST and freight charges. (Doesn’t reflect any payments that may have been applied.)
|
|
The entry in the Selling Unit of Measure field in the Selling Details view of the Item Information window for the line item
|
|
You may add another text field below this heading to display the name of the salesperson responsible for this purchase.
|
NOTE: Supplemental fields from the Card Information window and Supplemental fields from the Company Information window are also available on this form.
|
|
The amount received in words. Words will print for amounts up to and including 99,999.99; for larger amounts, the amount will print in numeric form.
|
|
Invoice No./Acct. No.
|
|
Invoice Date/Acct. Name
|
|
The name and address of the contact who made the payment, as entered on the Card Information window — Profile view
|
|
Tax Invoice No./Acct No.
|
|
Tax Invoice Date/Acct. Name
|
|
The card number entered in the Applied Payment Details window when a credit or debit card payment is applied to the sale. This field won’t print if more than one payment has been applied to the sale.
|
||
The cheque number entered in the Applied Payment Details window when entering a cheque payment for the sale. This field won’t print if more than one payment has been applied to the sale.
|
||
Expiry Date
|
The expiry date entered in the Applied Payment Details window when a credit or debit card payment is applied to the sale. This field won’t print if more than one payment has been applied to the sale.
|
|
The name on the card entered in the Applied Payment Details window when a credit or debit card payment is applied to the sale. This field won’t print if more than one payment has been applied to the sale.
|
||
The entry in the Notes field of the Applied Payment Details window when a payment is applied to the sale. This field won’t print if more than one payment has been applied to the sale.
|
The name of each contact entered for the Address 2 — Address 5 Locations shown in the Card Information window—Profile view
|
||
The entry in each Country field for the Address 2—Address 5 locations (if any) in the Card Information window. This information will print only if a card has been entered on the transaction.
|
||
The email addresses entered on the Card Information window — Profile view for the Address 2—Address 5 locations
|
||
The fax numbers entered for the Address 2 — Address 5 locations on the Card Information window—Profile view
|
||
The No.1 — No.3 phone numbers entered on the Card Information window — Profile view for the Address 2 Location
|
||
The names or titles entered in each Salutation field for the Address 2 — Address 5 locations shown in the Card Information window — Profile view
|
||
The World Wide Web addresses entered for the Address 2 — Address 5 locations on the Card Information window — Profile view
|
||
The No.1 — No.3 phone number entered on the Card Information window — Profile view for the Address 3 Location
|
||
The No.1 — No.3 phone numbers entered on the Card Information window — Profile view for the Address 4 Location
|
||
The No.1 — No.3 phone numbers entered on the Card Information window — Profile view for the Address 5 Location
|
||
The street addresses entered on the Card Information window — Profile view for the Address 2 — Address 5 locations
|
||
The entry(ies) in the Custom Field No.1—Custom Field No. 3 fields of the Card Information window. This information will print only if a card has been entered on the transaction.
|
||
The entry(ies) in the Custom List No.1—Custom List No.3 fields of the Card Information window. This information will print only if a card has been entered on the transaction.
|
||
The Card ID from the Card Information window. This information will print only if a card has been entered on the transaction.
|
||
The name of the contact entered on the Card Information window — Profile view for the Address 1 Location
|
||
The entry in the Country field for Address 1 in the Card Information window
|
||
The email address entered on the Card Information window — Profile view for the Address 1 Location
|
||
The fax number entered on the Card Information window — Profile view for the Address 1 Location
|
||
The customer’s GST ID number, from the Card Information window — Selling Details view
|
||
The address entered in the Address 1: Bill To selection of the Location field in the Card Information window — Profile view
|
(Supplemental on Service, Time Billing and Item labels only)
|
|
Entry in the Notes field on the Card Details tab of the Card Information window
|
||
The No.1 — No.3 phone numbers entered on the Card Information window — Profile view for the Address 1 Location
|
||
The name or title entered in the Salutation field on the Card Information window — Profile view for the Address 1 Location.
|
||
The address entered for the Address 2: Ship To selection of the Location field in the Card Information window — Profile view
|
||
The World Wide Web address entered on the Card Information window — Profile view for the Address 1 Location
|
The company address entered in the Company Information window.
|
||
The email address entered in the Company Information window
|
||
The fax number entered in the Company Information window
|
||
The company name entered in the Company Information window.
|
||
The company phone number entered in the Company Information window
|
||
Your company’s registration number, as entered in the Company Information window
|
All Cheques and Stubs
|
|
Your company’s GST Registration Number, from the Company Information window
|
The entries in the Custom Field No.1 — Custom Field No.3 fields of the Item Information window — Item Details view
|
||
The entries in the Custom List No.1 — Custom List No.3 fields of the Item Information window
|
||
The description of the item as entered in the Item Information window — Item Details view.
|
||
My Item No.
|
The number of each item as entered in the Item Information window.
|