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Financial control > Reviewing financial information
Business Insights
Business Insights enables you to analyse information about your cashflow and current cash position.
Analyse Balance Sheet
The Analyse Balance Sheet window provides details about your asset, liability and equity accounts in both graphical and ledger views.
Analyse Profit & Loss
The Analyse Profit & Loss window provides detailed information about your Profit & Loss accounts in both graphical and ledger views.
The Analyse Jobs window allows you to view information about your progress on a particular job, broken down by account.
Financial reports
Business Insights
Business Insights enables you to analyse key financial information using a range of interactive tables and graphs. You can use it to analyse your available cash, cash flow, profit and loss, and the money that you owe suppliers and the money that customers owe you. You can open Business Insights from the Accounts command centre.
The Business Insights window presents different types of financial information in four summary panels. From each panel, you can open additional windows to analyse information in more detail.
You can sort the information in tables by clicking in the relevant table column heading. For example, you can sort the list of your accounts by account name or type. You can also save a graph as an image so you can print it or insert it into a document. Right-click the graph and click Save As, choose where you want to save the image and click Save.
This panel displays the balances of your bank and credit card accounts and shows the total amount of available cash.
Click Analyse performance to view a graph comparing income to expenses each month, a profit and loss graph, and information about your top ten selling items and top ten customers.
Identify excessive spending Compare income against expenses and view the resulting profit or loss over the current financial year.
Review your sales performance Identify your top ten customers and top-selling items.
Check account balances Before making a large payment, ensure that the account it is drawn from has sufficient funds.
This panel forecasts your cash balance for the current month and for the next two months. The forecasts are based on your current cash balance and the money you will receive or spend in the forecast period. The forecast is calculated by:
plus customer payments and receive money payments (including recurring payments) that are due to be received during the forecast period
minus supplier payments and spend money payments (including recurring payments) that are due to be paid during the forecast period.
Click Cash analysis to see how the forecast is calculated.
Plan your expenditure Work out what effect a major purchase would have on your cash position.
Predict cash flow issues View a forecast of your cash flow for the coming two months.
To analyse your balance sheet
1
Go to the Accounts command centre and click Analysis. The Analyse Balance Sheet window appears.
2
Click Filters and choose the time periods and other criteria you want to view.
3
Click OK. The information you selected appears in the Analyse Balance Sheet window.
To analyse your profit or loss
1
From any command centre, click the Analysis down arrow and choose Profit and Loss from the menu. The Analyse Profit & Loss window appears.
2
Click Filters and choose the time periods and other criteria you want to view.
3
Click OK. The information you selected appears in the Analyse Profit & Loss window.
To analyse your jobs
1
From any command centre, click the Analysis down arrow and select Jobs. The Analyse Jobs window appears.
2
In the Job Number field, type or select the job you want to analyse.
3
If you use budgets to track the progress of this job, enter a value in the Percent Complete field. The budget amounts are adjusted to represent the percentage of the job completed.
To view financial reports
1
Go to the Reports menu at the top of the screen and choose Index to Reports. The Index to Reports window appears.
2
Click the Accounts tab.
There are several account reports that can help you track your financial information. These reports are listed below.
Reviews changes made to recorded transactions, account details and system settings.
Note that before you can track and report changes, you need to activate the audit trail tracking preference. For more information, see Audit trail tracking system.
Identifies amounts incorrectly entered. When reviewing this report, check for:
entries that seem unusually high or low for the account that has been affected
debit amounts for accounts that normally have credit entries and vice versa
Balance Sheet Budget Analysis
Lists account balances as at the end of a selected period, along with the budgeted amounts for them. If you’ve determined that changes need to be made to the amounts you’ve budgeted for the coming months, you can adjust your budget.
Profit & Loss
Budget Analysis
Lists account balances for a selected period, along with the budgeted amounts for them. If you’ve determined that changes need to be made to the amounts you’ve budgeted for the coming months, you can adjust your budget.
Statement of Cash Flow
Shows how your cash position has changed over a period of time, what profit you have earned, where you received additional cash and where your cash was spent.

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