Electronic payments

You can make electronic payments by preparing an electronic payment file and sending the file to your bank for processing (for example, using online banking software provided by your bank). Contact your bank for more information on how to send electronic payment files for processing.

Electronic payment files contain the payment information for your bank to process, including your bank details, your payees’ bank details and the amounts you want to pay.

Setting up electronic payments

Before you can prepare an electronic payment file, you need to complete the electronic payment setup tasks. For more information, see Set up electronic payments.

Paying suppliers or employees electronically

You record payments you want to make electronically in the Spend Money window or the Pay Bills window. You cannot record electronic payments in the Bank Register.

When you record a payment in the Spend Money window, select the Group with Electronic Payments option to indicate that you want to pay the supplier electronically.

Once you have recorded all the supplier payments you want to pay electronically, you can prepare an electronic payment file.

For more information on recording payments, see Spending money or Paying bills.

To prepare an electronic payment file

1	Go to the Banking command centre and click Prepare Electronic Payments. The Prepare Electronic Payments window appears.

2	In the Pay From Account field, select the bank account from which you are paying. The banking details of the account you select are included in the file that you send to the bank for processing.

3	If you want to select payments by payment type, select the type in the Select Payment By field.

4	In the Bank Processing Date field, enter the date you want the payment to be processed.

5	Click the select column () next to those payments you want to process.

6	Click Process. A window appears, informing you that the payment will be recorded before the bank file is created.

7	Click OK. The Save As window appears.

8	Select the destination folder for the electronic payment file and click Save. The payment information is saved as a file that you can send to your bank for processing.

note : Multiple payment files

If you are preparing multiple electronic payment files, make sure that you do not overwrite an unprocessed payment file when saving.

9	If you want to prepare another electronic payment file, repeat from step 2.

10	Click Cancel to exit the Prepare Electronic Payments window.