AccountRight 2011 introduces a number of changes to how you access, store and manage your company file. For example, the company file format is different, and you can now share your file in your office network. To read full details of the changes, click each topic below.
An AccountRight library is a defined location where AccountRight company files are stored. An AccountRight library can be located on your computer (called My library), or on a network computer (called Network libraries).
Storing company files in a library makes it easier to manage files. As AccountRight knows where your file is, you won’t need to navigate to your file when opening or upgrading it, and you don’t need to update shortcuts when updates are installed.
To view files stored in your library, including the sample files that came with your software, click Open in the AccountRight welcome window. The Select a company file window appears. If you need more information, click Learn about AccountRight libraries in this window.
If the company file you want to open is located on a networked computer, you first need to add the library for that computer to your library (it’s similar to creating a shortcut to the library on that computer). Once added, you can access any AccountRight company files on that computer is the same way as you open files in your local library.
AccountRight libraries can be accessed from any computer in your network that uses AccountRight. Note that the file can only be accessed by one user at a time.
A company file must be stored in an AccountRight library before you can open it. If the company file (with a .myox extension) is on a USB drive, CD or another location, you need to add it to your library or to a library on another computer.
When you upgrade your company file to use with this AccountRight version, you will need to move your company file to the library folder.
A library folder is automatically created on your computer when you install AccountRight. If you need, you can add subfolders to your library using Windows Explorer to manage your files. For example, you can add a folder to store files for different companies.
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Windows XP—C:\Documents and Settings\All Users\Shared Documents\MYOB\My AccountRight files
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Windows Vista or Windows 7—C:\Users\Public\Public Documents\MYOB\My AccountRight files
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AccountRight company files are saved in a file format that supports a range of improvements and new features. The company file extension has changed to .myox, and the default location for company files is now the AccountRight library.
In addition to the options you are familiar with in the Welcome window, new functionality has been added to make it easier to access the company files you use. In addition to the options you are familiar with, such as Open, Upgrade and Create, other company file options have been added
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You can now share a company file on a network. When you install AccountRight, a folder is created for you to store your company files. This folder, called My AccountRight Files, is your AccountRight library. You can access the library from another computer using AccountRight.
To view your library, start AccountRight and click Open a company file in the Welcome window that appears. The Open a company file window appears, displaying your library.
For more information about AccountRight libraries and sharing your company file over a network, click the Learn about AccountRight libraries link in the Open a company file window.
AccountRight’s stores your data more efficiently, which means your company file is more compact and secure. It also means that some functions you previously needed to perform, are no longer required.
Previously, when closing a financial year, some historical data was automatically purged to reduce the size of your company file. You could also purge journal entries at any time during the year by selecting the purge function from the File menu. The purge data function is no longer needed.
